1. Wait the Right Amount of Time

Give the employer time to review applications. A general rule of thumb is to wait 7–10days after applying before making contact, unless the job advert specifically says no calls or emails.

If the closing date for applications hasn’t passed yet, wait until a few days after it has before following up.

2. Find the Right Contact

If the job advert included a contact name, reach out to that person. If not, try to identify the hiring manager or HR representative via the company website or LinkedIn.

Avoid sending follow-ups to a generic inbox if possible—it’s more effective to address a specific individual.

3. Choose the Right Method

Email is typically the most appropriate method for a follow-up. It’s non-intrusive and gives the recipient time to respond.

A phone call may be acceptable in some industries or if the company culture is known to be more informal—but only if contact details have been provided and calling is invited.

4. Keep It Professional and Concise

Your follow-up should be polite, professional, and to the point. Here's a sample email:

Subject: Follow-Up on [Job Title] Application – [Your Name]

Dear [Hiring Manager’s Name],

I hope you’re well. I recently submitted my application for the [Job Title] position at[Company Name], and I wanted to follow up to express my continued interest in the role.

I’m very enthusiastic about the opportunity to contribute [mention a key skill or experience relevant to the role], and I’d welcome the chance to discuss how I can add value to your team.

Please don’t hesitate to contact me if you need any further information. I look forward to hearing from you.

Kind regards,

[Your Full Name]

[Your Contact Details]

5. What to Avoid

Don’t follow up too soon – It can appear impatient or pushy.

Don’t follow up repeatedly – One follow-up is sufficient unless you've been invited to checkback.

Avoid informal language or emotive phrases – Stay professional, even if you're anxious for a response.

6. If You Don’t Hear Back

If you’ve followed up and still haven’t heard anything after a further 1–2 weeks, it’s okay to move on. Not every employer has the capacity to respond to every applicant.

Use it as an opportunity to reflect on your application, and focus on the next opportunity with confidence.

Final Thoughts

Following up after a job application is a small step that can make a big difference—when done thoughtfully. It shows initiative, enthusiasm, and professionalism, and can help you stand out in a crowded field.

Just remember:timing, tone, and tact are key.

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